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CASE STUDY

Company Cuts Costs by Substituting Nintex with Microsoft Power Automate for Sharepoint Online

industry-iconCLIENT :COTECNA
industry-iconINDUSTRY :Certifications
industry-iconDURATION :Ongoing
CLIENT :
COTECNA
INDUSTRY :
Certifications
DURATION :
Ongoing

Business case

A certifications company wanted to migrate from SharePoint on-premises to SharePoint Online to embrace the advantages of clouds. However, the existing infrastructure relied heavily on Nintex forms and workflows, and the inflated cost of Nintex workflow for SharePoint Online became a significant obstacle. 

Following extensive market research and consultations, the client opted for Power Automate and requested i2e for an alternative solution to move their crucial workflows to cloud, ensuring a seamless transition to SharePoint Online, while keeping within the budget.

Our solution

Team i2e team did a thorough analysis of workflow which revealed certain redundancies in each step of the workflow. The team proposed edits to streamline the processes and optimize efficiency of the workflows. 

The team then strategically implemented the solution by recognizing the workflows aimed for the same outcome as achievable with Microsoft Flow's out-of-the-box features. 

To reduce trigger-based cost escalations, the team adopted Plum Sail; a third-party integration used for advanced SharePoint actions which is compatible with Power Automate. In addition to this, our experts recommended a flexible licensing approach based on usage patterns, allowing cost-effective scalability and ensuring maximum return on investment.

Challenges overcome

  • The Nintex workflows for reporting KPIs, reformatting files, and tracking activities demanded substantial analysis and refinement for migration.
  • Migrating complex workflows from Nintex call for creative workarounds, raising the number of procedure steps within Power Automate.

Benefits

  • Streamlined workflows by removing redundancies.
  • Reduced Power Automate triggers by integrating Plum Sail.
  • Cost optimization with the usage-based licensing approach.
  • No licensing charge for Power Automate as it is part of Microsoft O365 suite.

Results

Results